Parks & Recreation Committee

Terms of Reference Parks and Recreation Committee

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Vision

The first Parks and Recreation Committee (PARC) meeting was held in April 2022. This committee aims to develop parks and recreational grounds owned by the Parish Council in line with the needs of the parishioners of Frampton Cotterell. This will be done in an environmentally friendly and sustainable way, creating community benefits for the foreseeable future.

We have an ambitious plan comprised of three work packages: Pavilion Development; Courts Development; and Drainage Scheme and Paths. A rough order of magnitude cost estimate to deliver this vision is of the order of £4m. The PARC will also develop a strategy for improving our play areas within the parish.

Objective

To deliver facilities which meet the needs of Frampton Cotterell today and ensure sustainability for the future. Working Groups will be set up as required to deliver work packages and projects. Please see current Working Groups, below.

A robust business case will be prepared for each element of the work to establish its necessity. This will include analyses of cost/benefit and long-term sustainability of any facility resulting from the expenditure. These analyses will be used to help secure funding for the work.

Funding

The Parish Council will make a comprehensive effort to investigate all funding options and opportunities.

Consultation

The Parish Council will identify and consult with all stakeholders of each work package to establish the needs and benefits of each.

We aim to use the following platforms:

The Frampton Cotterell Parish Council website
Social Media
Parish Council Noticeboards
Direct contact with stakeholders, including local organisations and parishioners.

Working Groups

This committee has two working groups, the Pavilion Working Group, and the Courts / Play Area Working Group which discuss ideas and projects before presenting to the Council for approval. Members of the community with an interest or skill that are interested in getting involved should contact the Projects Officer. We will achieve more if key partners work together, rather than in isolation. We aim for a fair balance between each area of the village and different groups in the local population for inclusivity and sociability. New facilities must be consistent with the design principles set out by the Council.

Working group meetings are held via Zoom. Please contact the Projects Officer if you are interested in attending, on projects@framptoncotterell-pc.gov.uk

The Pavilion Working Group

Vision

This working group was established in May 2021. This working group’s aim is the development of the pavilion building to meet the requirements of all stakeholders.

Objectives

To change the covenants of the land on which the Pavilion is sited so we can develop it with the following facilities:

Male & female changing rooms and showers
A licensed bar and/or a community café and/or catering facilities
Meeting rooms/function rooms/conference rooms for council use and public hire
Storage facilities for all stakeholders

When changes to the land conveyance are complete, we will produce a robust business case for developing the pavilion facility in the most environmentally friendly way within the constraints of budget and time, accounting for long term sustainability in terms of running costs, maintenance, and refurbishment.

Funding

Funding will be sought from all available sources. As well as local government and well known national organisations such as Sports England, a comprehensive effort will be made to investigate all funding options and opportunities.

Consultation

Stakeholders have been identified and engaged. A Pavilion requirements document produced that defines the top level requirements for a developed pavilion.

Terms of Reference

Agendas

Agendas will be added here before upcoming meetings.

Meeting notes

Pavilion Working Group Meeting 18th August 2021
Pavilion Working Group Meeting 4th November 2021
Pavilion Working Group Meeting 2nd December 2021
Pavilion Working Group Meeting 23rd December 2021
Pavilion Working Group Meeting 3rd February 2022
Pavilion Working Group Meeting 14th April 2022

The Courts / Play Area Working Group

Vision

This working group was established in September 2024 due to an amalgamation. The vision of this working group is to develop the tennis courts, a multi-activity games court, hang out area and renew/replace play equipment within the Parish Councils’ ownership/lease hold as well as infrastructure such as lighting and accessible pathways, to meet the requirements of its stakeholders.

Objectives

To engage with all relevant stakeholders of courts and establish the need and demand for court facilities.

To produce a robust business case for providing court facilities in the most environmentally friendly way within the constraints of budget and time, ensuring long term sustainability in terms of running costs, maintenance and refurbishment. This case will be presented to the Parish Council for consideration.

Funding

Funding has been secured from South Gloucestershire Council. This funding will go towards the objectives of this working group. Funding was secured with the Lawn Tennis Association to provide the parish with the newly refurbished courts.

Consultation

A consultation plan is being developed, based on best practice guidelines, to gather information from stakeholders such as wishes, needs, requirements, levels of usage etc. This information will support business cases.

Terms of Reference

Terms of Reference

NOTES OF THE COURTS and PLAY AREA WORKING GROUP

Notes of the Play Areas Working Group-12.02.25

Accessible Pathways at The Park

The Council is currently working to develop accessible entrance/exits and pathways leading to the facilities provided at The Park and a route for all to use. Following a Footpath Safety Review by RoSPA in 2021, the Council embarked on surveying its parishioners with a primary route devised by following ‘desire lines’ or routes already walked by the public. We received valuable comments and some were taken into account and some tweaks were added to the design by the Landscape Architect employed. On 14th September 2024 the Council ran an onsite, in person consultation at Crossbow House to show the final design. Full planning was applied for in December and South Gloucestershire Planning Department deemed this project to be permitted development. The Parish Council are currently seeking a Certificate of Lawfulness. It is hoped that this project will be rolled out during the Spring/Summer of 2025.

The Council would like to thank its stakeholders who attended all working group meetings and its parishioners for engaging in the project.